a. Schedule and Chair CGU-GS Executive meetings
immediately prior to the annual meeting.
b. Attend CGU Executive meeting.
c. Open the CGU-GS meeting and chair the
business portion which will include:
1. Welcome.
2. Introduce program chair and executive.
3. Each individual to stand and give name,
affiliation and location.
4. Secretary/Treasurer Report.
5. Committee Reports.
6. Publications Report.
7. Future meetings.
d. At CGU banquet.
1. Introduce Student Award.
*Announce winner of Student Paper Contest.
2. At end of Annual meeting:
a. Remind membership of next meeting and
request papers for it.
b. Hold short meeting of current executive.
c. During election years obtain name, address
and phone number of each officer, committee member, etc. Send a typed list to
each individual within two weeks.
3. Within four months following the annual
meeting:
a. Write letters of thanks to authors, to any
outgoing officers, to program chair, and to invited speaker(s).
b. Provide CGU-GS Executive with an updated
calendar of executive tasks leading up to the date of the next Annual Meeting.
4. Within eight months following the annual
meeting:
a.
Periodically
check with executive to coordinate plans for next annual meeting.
b.
Coordinate
with relevant executive members regarding completion of regular duties and new
actions.
5. Attend winter meeting of CGU Executive and
report to CGU-GS Executive members.
6. As ex officio member, attend CGU-GS
Committee Executive meetings.
The Vice
President is normally the Program Chair for the upcoming annual CGU-GS meeting
except in cases where the CGU-GS executive appoints a program chair external to
the executive. In all cases the Vice President is responsible for the final
development of the full program.
1.
Attend all CGU-GS and, where possible, all CGU Executive meetings.
2. Eight
months prior to the annual meeting, prepare a "Call for Papers"
outlining the topics for the next annual CGU-GS meeting. The deadline for the
submission of abstracts to the Program Chair should be set at a minimum of six
months before the upcoming meeting.
3.
Thereafter, receive abstracts from authors and, if required, establish a
procedure in consultation with the CGU-GS President for selecting papers to be
presented at the annual meeting.
4.
At least four months prior to the annual meeting:
a. Notify each author of oral and poster papers
of acceptance/rejection, and of any special publication requirements..
b. Appoint Chairs for Oral and Poster Paper
Sessions.
c. Provide each successful author with details
regarding their oral or poster presentation (e.g., presentation/discussion
time, poster dimensions etc.).
d. prepare a list of titles, authors and
schedule, and mail to the CGU Program Chair.
5.
Consult with the CGU Program Chair to finalize integration of CGU-GS and CGU
Programs.
6. At
least two months prior to the CGU-GS annual meeting, prepare a typed version of
the final CGU-GS program and forward it to the CGU-GS Secretary and Treasurer
for distribution to CGU-GS members. This program should include time for a
CGU-GS annual business meeting.
7. Keep
authors informed about the status of the upcoming meeting.
8.
Periodically coordinate with delegated CGU-GS Member-at-Large regarding the
local arrangements requirements for the upcoming meeting (e.g. Lecture and
poster Rooms, poster boards, banquet, etc).
10. At
the CGU-GS annual meeting:
a. Coordinate the CGU-GS program
b. Introduce the Chairs for the Oral and Poster
Paper Sessions.
c. Remind authors of the deadlines for any
special publications.
11.
Attend the CGU-GS Executive meeting immediately prior to and following the
annual meeting.
General
1. Stand
ready to assist CGU-GS Executive with special items of business.
2.
Attend the CGU-GS Executive meeting immediately prior to and following the
annual meeting.
Specific
- Member A
1.
Act as CGU-GS editor for a special geodesy section of the CGU newsletter
ELEMENTS by:
(A) editing and inputting an article summarizing
the activities and results from the annual CGU-GS scientific meeting.
(B) soliciting and editing information items
from the CGU-GS committees.
(C) inputting dates and information about
selected meetings/workshops/symposiums of interest to Canadian geodesists.
Specific
Member B
1. Ensure that the announcement for
the CGU-GS Student Paper Award is included in the CGU-GS Call for papers and
the CGU general announcement.
2. The announcement should note that
the student submissions (5 p. in length) are to be received by Member-at-Large
B, no later than two months prior to the annual meeting.
3. Select a minimum of 2 CGU-GS
members to review all CGU-GS student paper submissions for the following
qualities: originality, contribution to geodesy, technical or analytical
competence, and presentation (both written and oral).
4. Prior to the banquet at the
conclusion of the annual meeting, inform the CGU-GS President of the winner of
the best student paper award.
1. Based
on CGU Membership list, maintain an up-to-date CGU-GS membership list and
mailing list.
2. Eight
months prior to the annual meeting, mail call for papers as provided by the
CGU-GS Program Chair.
3. Two
months prior to the annual meeting, mail the final CGU-GS program to all
members and interested respondents.
4. No
later than two months after the annual meeting, prepare and mail a list of
attendees to all CGU-GS members.
5.
Attend the CGU-GS Executive meeting immediately prior to and following the annual
meeting.
Duties of the CGU-GS TREASURER
1.
Record and balance receipts and expenditures.
2.
Prepare and present an annual financial statement.
3.
Maintain appropriate bank accounts and official CGU-GS files.